Last Updated: February 14, 2026

 

Vitality Holistic Health and Wellness, LLC  and Vitality Holistic Fitness, LLC (“we,” “us,” “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, submit forms, engage with our advertisements, or use our services.

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This policy is designed to comply with applicable U.S. privacy laws and the General Data Protection Regulation (GDPR) for individuals located in the European Economic Area (EEA) and United Kingdom (UK).

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1. Data Controller

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Vitality Holistic Health and Wellness, LLC

Vitality Holistic Fitness, LLC
Pittsburgh, Pennsylvania, United States
Email: Courtney@vitalityholistichw.com
Website: https://www.vitalityholistichw.com

Vitality Holistic Health and Wellness, LLC is the Data Controller responsible for your personal data.

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2. Information We Collect

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We may collect personal information that you voluntarily provide, including:

• Name

• Email address

• Phone number

• Information submitted through website forms or lead forms

• Consultation or coaching inquiry details

• Communication preferences

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We may also automatically collect limited technical data such as:

• IP address

• Browser type

• Device information

• Website usage data (via cookies and analytics tools)

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3. How We Collect Information

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We collect information through:

• Website forms hosted on Wix

• Google Ads lead forms

• Email subscription forms

• Coaching applications or consultations

• Cookies and analytics tools

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4. Legal Basis for Processing (GDPR)

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If you are located in the EEA or UK, we process your personal data under one or more of the following lawful bases:

• Consent – When you voluntarily submit your information or opt in to receive marketing communications

• Contract – When processing is necessary to provide coaching services you have requested

• Legitimate Interests – For business operations, improving services, and maintaining client relationships

• Legal Obligation – When required to comply with tax, accounting, or legal requirements

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You may withdraw your consent at any time.

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5. How We Use Your Information

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We use your information to:

• Respond to inquiries

• Deliver coaching services

• Provide requested resources or lead magnets

• Send educational or marketing emails (with consent)

• Improve website performance and user experience

• Maintain internal records and client documentation

• Comply with legal obligations

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We do not sell or rent your personal information.

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6. Marketing Communications

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If you opt in to receive emails, we may send you:

• Educational content

• Updates

• Promotions or program information

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You can unsubscribe at any time using the link provided in any email.

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For EEA/UK residents, marketing communications are sent based on your explicit consent.

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7. Third-Party Service Providers

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We use trusted third-party services to operate our business, including:

• Website hosting and forms (Wix)

• Email marketing platforms

• Advertising platforms (Google and Meta Ads)

• Automation tools 

• Analytics services

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These providers process data only as necessary to perform their services and are required to maintain appropriate security safeguards.

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8. International Data Transfers

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Your information may be transferred to and processed in countries outside your country of residence, including the United States.

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Where required by law, we rely on appropriate safeguards such as Standard Contractual Clauses or equivalent data protection mechanisms to protect your personal data during international transfers.

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9. Data Retention

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We retain personal data only as long as necessary to:

• Fulfill the purposes described in this policy

• Provide services you have requested

• Comply with legal, tax, or accounting obligations

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When data is no longer needed, it is securely deleted or anonymized.

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10. Cookies and Analytics

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Our website may use cookies and similar technologies to:

• Improve user experience

• Analyze site traffic

• Understand visitor behavior

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You may manage or disable cookies through your browser settings. Where required by law, we provide a cookie consent mechanism allowing you to accept or decline non-essential cookies.

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11. Your Rights

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Depending on your location, you may have the right to:

• Access the personal data we hold about you

• Request correction of inaccurate information

• Request deletion of your data

• Restrict or object to processing

• Withdraw consent at any time

• Request data portability

• Lodge a complaint with your local data protection authority

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Participant Privacy & Community Confidentiality

Community Privacy & Confidentiality

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Vitality Holistic Health and Wellness, LLC and Vitality Holistic Fitness, LLC may provide access to group communities, live calls, digital forums, messaging platforms (such as Telegram), or other shared spaces as part of digital programs, challenges, or coaching services.

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By participating in any group experience, you agree to respect the privacy and confidentiality of all other participants.

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You agree that you will NOT:

• Share personal information disclosed by other participants outside of the group
• Screenshot, record, copy, or distribute group messages or discussions
• Share names, health details, stories, or identifying information of other participants
• Forward audio, video, or written content shared within the community
• Use information shared in the group for personal or professional gain

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All discussions, comments, and participant contributions within group spaces are considered confidential and intended solely for members of that specific experience.

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Respectful Participation

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Participants are expected to engage respectfully and maintain a supportive environment.

Vitality Holistic Health and Wellness reserves the right to remove any participant who violates community guidelines, confidentiality expectations, or engages in inappropriate behavior. No refunds will be issued in the event of removal due to policy violations.

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Limitation of Liability for Participant Conduct

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While we encourage confidentiality and respectful engagement, Vitality Holistic Health and Wellness LLC and Vitality Holistic Fitness LLC cannot guarantee that other participants will maintain confidentiality.

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By participating in group experiences, you acknowledge that you are voluntarily sharing information and assume the risk associated with group participation.

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Personal Responsibility

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You are responsible for determining what personal information you choose to share within any group setting.

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We recommend discretion when sharing sensitive medical or personal details in community spaces.

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To exercise these rights, contact us at:
Courtney@vitalityholistichw.com